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    Steps to Take After Every Meeting
    James Nagy
    / Categories: Consulting
     

    Steps to Take After Every Meeting

    We all come out of meetings with the best of intentions.  We’ve addressed whatever it is that we needed to address while in the meeting, and we’ve come up with solutions or tasks for each issue on our meeting list.  It seems sorted out, we’re hitting the ground running, and then life gets in the way.  Other meetings on different tasks are taking up space in our brain, new obligations are yanking at our attention, and more pertinent information needs addressing in the meantime.  The important tasks that we had leaving that first meeting get pushed on the back burner and somehow they fizzle out all together.  So, how do we prevent this?  Well, there are some necessary steps to take during and after every meeting to ensure that that doesn’t happen.

    Take Meeting Notes

    Before the meeting begins, designate someone to take meeting notes that will later be distributed.  These notes should be thorough, but concise.  The person taking the notes should go through each task as you discuss them and write down who was assigned to do exactly what (and by what time). 

    From Harvard Business Review:

    Distribute concise, clear notes about the meeting. Historically, minutes were like court transcriptions, capturing everything that was said during the meeting. This is not what you want. A single page will suffice for most meetings. The intent is not to re-create the discussion but to capture the key points and the specific commitments for each topic, so that non-attendees have a sense of what happened and all have a record of who will take further action.

    Assign Specific Tasks and Deadlines to Individuals During Meeting

    During your meeting, be sure that everyone is held accountable. People are more likely to follow through when they’ve been assigned tasks in a public setting.  You will also have these tasks and deadlines recorded so people aren’t forgetting what they are committing to. This serves as well to split up the work and make projects more manageable.

    Distribute Meeting Notes

    Be sure to distribute meeting notes to everyone involved in the meeting, and everyone who needs to be aware of headway made in the meeting, within 24 hours.  It’s good to follow up when people have the meeting fresh in their minds.

    Follow Up on a Regular Basis (push those items back to the front burner)

    Now that people have been assigned tasks and deadlines, the key is to regularly check in that everyone is meeting those deadlines.  The only way for a project to stay on track is for it to be a priority in people’s minds.  These regular follow ups require people to focus on the task.

    So, give it a try during and after your next meeting.  See if there is a shift in your progress after that meeting.  Have you tried similar techniques? Have they been successful for you?  What is your go-to system for following through with things you’ve discussed in a meeting? Comment below!

     
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    James Nagy

    James NagyJames Nagy

    Looking for a business consultant, how can I help? As Co-Founder and Managing Partner of J&S Tech Designs, I have three decades of experience and expertise to share with you and help your business, product, or idea thrive.

    Other posts by James Nagy
    Contact author Full biography

    Full biography

    As a strategic leader and entrepreneur, James Nagy has a record of generating growth by leveraging the latest technologies to drive sales, marketing, product development, and profitability. He is known for identifying and capitalizing on market trends, developing effective tactics for implementation, enhancing operating performance, and serving as a trusted advisor and business partner. Skilled at working across operations, James builds strong, cross-functional relationships and communicates complex technical information to diverse internal and external stakeholders.

    A big picture visionary, James identifies and reacts to market trends, providing disruptive strategies that go beyond IT to include sales, marketing, and product portfolio management. Building on his experience as Director of Software Development with premier companies Midas International Corporation and SXC Health Solutions, Inc., James launched two successful consulting companies, Sprocket Websites Inc. and J&S Tech Designs. As the Managing Director, he provides innovative solutions to clients in small- and mid-cap companies.

    When he is not advising other business leaders, James lends his expertise to a variety of organizations. He is a Founding Member & Committee Member of the Greater Conejo Valley Chamber of Commerce; he serves on multiple teams and committees for the Naperville Area Chamber of Commerce; he is a Founding Member of the Chicago Area DNN User Group, and he serves on the Board of Directors of the New West Symphony. In his free time, James enjoys Sci-Fi, coin collecting, traveling and wine tasting.

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